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Opening and Closing Procedures

OPENING PROCEDURES

  • Unlock the building doors by the parking lot and in the lobby area of the building.
  • Turn on the stairwell lights coming in from the parking lot on the classroom floor leading up to the main front doors as well as the Lobby lights.

 

1ST FLOOR:

  • Turn on lights.
  • Turn on photocopiers.
  • Record gate count in google drive.
  • Change date on calendar.
  • Change dates on hand stamps for today's work.  3 weeks for books and 1 week for media.
  • Log on all 3 computers behind circulation desk.  Hit caps lock for all caps.
  • Turn on tower
  • Log on to Illiad Client and minimize
  • Log on to shortcut to Aleph 500, circulation.
  • Turn on all computers in Reference.
  • Unlock doors at 7:25 A.M. – Weekdays/ 1 PM – Saturday/3 PM – Sunday.
  • Empty book depository in outside bin.
  • Activate handicap door by turning switch to “on” position. (Located on closer above the door)

 

2ND FLOOR:

  • Turn on lights.

  

CLOSING PROCEDURES

  • 8:15 P.M. (Circ. staff)
  • Fill paper trays in photocopiers being careful not to overfill them.
  • 2nd floor - straighten up area, pick up litter, push in chairs, put materials in bins.

 

9:00 P.M. (Ref. Librarian or Student Assistant if available.)

  • 1st floor- straighten up area, push in chairs, put materials in bins or if time allows, shelve them.

 

9:00 P.M. (Circ. staff)

  • Straighten up behind circulation desk.  Do a count of the laptops checking to be sure cabinet is locked.

 

9:30 P.M.

  • Reference Librarian to announce in Reference Room that the Library is closing at 10 P.M. and all materials must be signed out by 9:45P.M.  Turn off all monitors in Reference. If the reference librarian is busy assisting patrons Circulation staff should assist in picking up and logging off computers in the reference area. 
  • Circ. staff to announce on both floors, including the computer lab, that the Library is closing at 10 P.M. and that all passes for media stations, headphones & Reserve materials must be returned to the Circulation desk and all materials must be signed out by 9:45 P.M. (When only one Circulation staff member is on duty, the Reference Librarian covers the desk at this time.)

 

9:55 P.M.

  • Circ. Staff should close 2nd floor: (When only one Circulation staff member is on duty, the Reference Librarian covers the desk at this time.)
  • Make sure all office doors are closed and locked.
  • Insist that any remaining patrons leave.
  • Turn lights off.

2nd Circ. staff should close 1st floor:

  • Lock front "in" doors, deactivate handicap door by turning the switch “off”.
  • Turn off all media equipment.
  • Turn off photocopiers.
  • Log off all 4 computers at circulation desk.
  • Be sure the computer lab is empty and close door.

 

10:00 P.M. (Reference Librarian)

  • Weeknights and Sunday, logoff any computers left logged on and turn off the monitors in the reference area.  On Fridays, shut down computers and turn off the monitors.
  • Once all patrons have left the Library the Circulation Staff are dismissed.
  • Turn off lights on 1st floor.
  • Lock "out" doors as you are leaving.

 

Friday please use similar procedure starting at 4:30 P.M. and Sunday at 6:30 P.M.  As security staff schedule permits, an officer may stop by the library and double check to make sure all patrons have left the building and may assist in locking the doors